Privacy Policy

Plain-English details about your data and our practices.

Privacy Policy

Effective date: 1/1/2026
Company: Technical Event Production, LLC (“TEP”, “we”, “us”, “our”)
Address (mailing): P.O. Box 55843, Seattle, WA 98155
Contact: sales@techeventpro.com

We respect your time, your inbox, and your data. This policy explains what we collect, how we use it, and the choices you have when you visit techeventpro.com or work with TEP.

What we collect

We collect only what helps us deliver services and improve the site.

  • Contact & RFP info (when you submit a form): name, work email, phone, company, event details, dates, locations, budgets, files you upload.
  • Communications: messages you send us (email, forms, chat) and our replies.
  • Analytics & device data: pages viewed, links clicked, approximate location, browser/device type, referral source (via cookies, described below).
  • Newsletter opt-in (optional): your preferences and unsubscribes.
  • Vendor/partner details (B2B): contact names, roles, agreements, and project history.

We DO NOT intentionally collect sensitive personal information through the website.

How we use your information

  • To respond to inquiries & RFPs and deliver proposals or services.
  • To operate and improve the website, diagnose issues, and understand usage.
  • To send updates you request (only if you opted in; you can unsubscribe anytime).
  • To protect the site, prevent fraud/abuse, and comply with legal obligations.

We do not sell your personal information. We do not share it with third parties for their independent marketing.

Legal bases (EU/UK visitors)

Where applicable, we rely on:

  • Performance of a contract (responding to RFPs, providing services)
  • Legitimate interests (site security, basic analytics, service improvement)
  • Consent (newsletter opt-in, certain cookies)

You can withdraw consent at any time.

Cookies & similar technologies

We use cookies to keep the site reliable and to understand traffic (not to profile you for ads).

Types we use:

  • Strictly necessary (security, load balancing, basic forms)
  • Analytics (e.g., Google Analytics 4) to see which pages are helpful
  • Functionality (remembering basic preferences)
  • Embedded media (e.g., YouTube thumbnails; loads video only if you click)

Your choices:

  • Use our cookie banner controls (where shown)
  • Adjust your browser settings to block cookies
  • Use Google’s opt-out tools for Analytics

Tools & processors we use

We work with service providers who process data on our behalf. Typical providers include:

  • Hosting/CDN: Bluehost
  • Analytics: Google Analytics 4; Google Search Console
  • CRM / Forms / Email: Gmail, HubSpot (Free tier features)
  • Web Chat: tawk.to 
  • Video embeds: YouTube (click-to-play where possible)
  • Security/backup: Backblaze (fully-encrypted)

We only share data with these providers to run our services. They are bound by contracts and can’t use your data for their own marketing.

Data retention

We keep data only as long as needed:

  • RFPs & project files: generally 3–7 years (project/accounting records)
  • Contact form messages: up to 24 months, unless a business need requires longer
  • Newsletter lists: until you unsubscribe or we remove inactive addresses
  • Analytics data: per the analytics provider’s retention settings (typically 14–26 months)

We’ll delete or anonymize data when retention periods end, unless law requires otherwise.

Security

We use reasonable administrative, technical, and physical safeguards (HTTPS, access controls, least-privilege practices, monitoring). No method is 100% secure, but we work to keep your data protected.

If you believe your information has been misused, contact sales@techeventpro.com.

Your rights & choices

Depending on where you live, you may have rights to:

  • Access the personal data we hold about you
  • Correct inaccurate data
  • Delete your data (subject to legal holds)
  • Restrict or object to certain processing
  • Port data to another provider
  • Opt out of marketing emails at any time

To exercise rights: email sales@techeventpro.com with your request. We may need to verify your identity.

California & US state disclosures (CPRA/others)

  • We do not sell or share your personal information as defined by state privacy laws.
  • We use cookies for analytics and site operations.
  • Authorized agents may submit requests at sales@techeventpro.com.
  • We will not discriminate against you for exercising privacy rights.

International transfers

If you access our site from outside the United States, your data may be processed in the US or other locations where our providers operate. We use appropriate safeguards where required.

Children

Our services are B2B and not directed to children under 16. If you believe we’ve collected data from a minor, contact us and we’ll delete it.

Third-party links

Our site may link to other websites (partners, venues, vendors). Those sites have their own privacy practices. Review their policies before submitting data.

Changes to this policy

We may update this policy to reflect operational, legal, or regulatory changes. If we make material changes, we’ll update the Effective date above and, where appropriate, provide a notice on the site.

Contact Us

Questions, requests, or concerns: sales@techeventpro.com

If you’re in the EU/UK and unresolved issues remain, you may have the right to contact your local data protection authority.

Version Note

v1.0 — 2026-01-01: outlined program